GENERAL DATA PROTECTION REGULATIONS - GENERAL PRIVACY NOTICE
Your personal data – what is it?
“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address).
Identification can be directly using the data itself or by combining it with other information which helps to identify a living individual (e.g. a list of staff may contain personnel ID numbers rather than names but if you use a separate list of the ID numbers which give the corresponding names to identify the staff in the first list then the first list will also be treated as personal data).
The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the “GDPR) and other legislation relating to personal data and rights such as the Human Rights Act.
Who are we?
This Privacy Notice is provided to you by the Ynys Mon IT which is the data controller for your data.
Other data controllers we work with include e.g.:
• Other data controllers
• Community groups • Charities
• Other not for profit entities
• Credit reference agencies
We may need to share your personal data we hold with them so that they can carry out their responsibilities. If we and the other data controllers listed above are processing your data jointly for the same purposes, then Ynys Mon IT and the other data controllers may be “joint data controllers” which mean we are all collectively responsible to you for your data.
Where each of the parties listed above are processing your data for their own independent purposes then each of us will be independently responsible to you and if you have any questions, wish to exercise any of your rights (see below) or wish to raise a complaint, you should do so directly to the relevant data controller.
A description of what personal data Ynys Mon IT processes and for what purposes is set out in this Privacy Notice. We will process some or all of the following personal data where necessary to perform its tasks:
• Names, titles, and aliases, photographs;
• Contact details such as telephone numbers, addresses, and email addresses, web site cookies, Ip addresses.
• Where they are relevant to the services provided by us, or where you provide them to us, we may process information such as gender, age, marital status, nationality, education/work history, academic/professional qualifications, hobbies, family composition, and dependants;
• Where you pay for activities or services, financial identifiers such as bank account numbers, payment card numbers, payment/transaction identifiers, policy numbers, and claim numbers;
• The personal data we process will not include sensitive or other special categories of personal data such as criminal convictions, racial or ethnic origin, mental and physical health, details of injuries, medication/treatment received, political beliefs, trade union affiliation, genetic data, biometric data, data concerning and sexual life or orientation.
How we use sensitive personal data
How we use sensitive personal data
- information about your physical or mental health or condition in order to monitor sick leave and take decisions on your fitness for work;
- your racial or ethnic origin or religious or similar information in order to monitor compliance with equal opportunities legislation;
- in order to comply with legal requirements and obligations to third parties.
Do we need your consent to process your sensitive personal data?
This says that the personal data we hold about you must be:
We use your personal data for some or all of the following purposes:
What is the legal basis for processing your personal data?
To meet Ynys Mon IT contractual obligations to clients and to also respond to marketing enquiries.
Legitimate interests pursued by Ynys Mon IT
To market the IT Hardware, Software and related services offered by Ynys Mon IT.
Through agreeing to this privacy notice you are consenting to Ynys Mon IT. processing your personal data for the purposes outlined. You can withdraw consent at any time by emailing email@example.com.
Sharing your personal data
Ynys Mon IT may on occasions pass your Personal Information to third party vendors exclusively to process pricing, quotations and information on your behalf. Ynys Mon IT requires these parties to agree to process this information based on our instructions and requirements consistent with this Privacy Notice and GDPR. Ynys Mon IT do not broker or pass on information gained from your engagement without your consent. However, Ynys Mon IT may disclose your Personal Information to meet legal obligations, regulations or valid government requests. Ynys Mon IT may also enforce its Terms and Conditions, including investigating potential violations of its Terms and Conditions to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property or safety of Ynys Mon IT, its clients and/or the wider community.
How long do we keep your personal data?
Ynys Mon IT will process personal data during the duration of any contract and will continue to store only the personal data needed for six years after the contract has expired to meet any legal obligations. After six years any personal data not needed will be deleted. Data is held in the United Kingdom on servers in our premises. Ynys Mon IT does not store personal data outside the EEA.
Your rights and your personal data
You have the following rights with respect to your personal data: When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.
7) The right to lodge a complaint with the Information Commissioner’s Office. • You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
Transfer of Data Abroad Any personal data transferred to countries or territories outside the European Economic Area (“EEA”) will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. Our website is also accessible from overseas so on occasion some personal data (for example in the minutes or a newsletter) may be accessed from overseas.
Subject Access Request.
To access what personal data is held, identification will be required Ynys Mon IT will accept the following forms of ID when information on your personal data is requested:
A minimum of one piece of photographic ID listed above and a supporting document is required.
If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Changes to this notice We keep this Privacy Notice under regular review.
This Notice was last updated in May 2018.
Please contact us if you have any questions about this Privacy Notice or the personal data we hold about you or to exercise all relevant rights, queries or complaints at: